Business Automation
Let the systems do the repetitive work.
We connect your tools and automate the steps between them, from order notifications to accounting entries, with AI where it truly helps.
What we automate
- Workflow automation
- Approvals, reminders and hand-offs that run on their own and leave an audit trail.
- System integrations
- Your store, ERP, payment providers, couriers and spreadsheets exchanging data through APIs.
- AI assistants
- Assistants that answer customers or help your team, grounded in your own products and data.
- Document automation
- Invoices, statements and reports produced and sent without manual steps.
- Alerts that matter
- WhatsApp, email and in-app alerts for orders, stock and exceptions.
- Data synchronisation
- Products, prices, stock and customers kept in step across systems.
One rule, four systems, no typing.
A typical automation we build: when an online order is paid, everything that follows happens on its own.
- When An order is paid online
- Check Is every item in stock?
- Notify WhatsApp the warehouse and the customer
- Post Journal entry to the ledger or ERP
- Update Dashboard and stock levels
Automation we have built
Accounting entries from every order
Each sale, refund and gift card posts balanced journal entries, and corrects them if the order changes.
Stock alerts
Low stock is flagged on the dashboard and sent to the team; customers hear when an item is back.
Abandoned cart reminders
Shoppers who leave items behind get a reminder with a link that restores their cart.
An AI shopping assistant
Answers questions about products, sizes and delivery from the live catalogue.
Order updates on WhatsApp
Customers who opt in follow their order on WhatsApp.
All five run in VAI Ecom today. Portfolio
Let's talk about your next step.
Tell us where your business is today and where you want it to go. We'll come back with a clear proposal.